Automated Front Desk + Missed Lead Recovery · Portland & Vancouver

Your front desk never clocks out.

Proof Context answers, texts back, books, and follows up across phone, text, email, calendar, and CRM — so missed leads get recovered before they call the next business.

Riverside Dental
iMessage
Today 2:30 PM
Hi! Do you have any cleaning appointments open this week?
Hi Maria! Yes — we have Tue 2:30 PM or Thu 9 AM open. Which works?
Tuesday at 2:30 works great. Thank you!
Booked! Confirmation texted. See you Tuesday.
Read 2:31 PM
Representative example — not a real customer session
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Built locally · $500 setup · Cancel anytime
Or watch the 45-second demo →

Built for Portland and Vancouver owner-operated businesses.

$79K
Average operations leak per Portland SMB, per year
Audit data, 2026
24HRS
From kickoff call to a live, answering system
Median deploy time
60%
Reduction in no-shows after reminder automation goes live
Pilot cohort, 6-week window
0%
Support tickets outsourced — every issue reaches an engineer
Always
Quiet by design

We ran Proof Context inside real Portland businesses for months before we opened the door — and we still open it one operator at a time.

Dental · restaurant · trades · salon workflows tested first No outsourced support — every issue reaches an engineer Cancel anytime · no contracts
See It In Action

45 seconds to a quieter operation.

A real customer call: booked the appointment, captured the lead, updated the CRM. Nobody at the desk.

45s Demo
The Operations Leak

Missed leads hide in the gaps between your phone, inbox, calendar, and CRM.

We do not guess your ROI. On the audit call, we map the exact leak paths and use only your numbers: missed calls, booking value, no-shows, follow-up lag, and current tool costs.

Leak 01
Missed calls
Customers call during the lunch rush or after close. Voicemail does nothing. They ring the next listing.
Voice Receptionist + Smart Inbox solve this.
Leak 02
No-shows
A typical SMB books 200 appointments a month. Without SMS confirmations, 20 to 30 percent no-show.
Calendar automation sends reminders + helps reschedule.
Leak 03
Leads buried in inboxes
A lead arrives from your website. Sits in inbox-zero for four days. Stone cold by the time you see it.
Smart Inbox routes + drafts replies.
Leak 04
Dropped follow-ups
Estimate sent Tuesday, no follow-up Friday. CRM Co-Pilot surfaces stale deals before they ghost you.
CRM Co-Pilot + Marketing Engine.
Audit output Proof packet

Most owners notice the day feeling harder, not the individual drips. We connect the systems you already pay for and measure each fix before making claims.

How it works

Four steps. Live in a day.

No long procurement. We follow the same process for every customer, running it locally and in person where it helps.

01

Audit

Free 30-minute call. We map the leaks in your operation and confirm whether we're a fit.

02

Install

24-hour deploy. We connect your phone, email, CRM, and calendar. You keep your tools. They finally talk to each other.

03

Train

One week of supervised runs. We tune responses to your voice, your hours, the edge cases your vertical throws.

04

Run

The automation handles day-to-day follow-up. We monitor dashboards weekly. You hear from us only when something changes.

The Catalog

Five modules. One operating layer.

Pick what matches your business. Each module connects to the tools you already use: Google Calendar, your phone system, your inbox, the CRM you half-set-up.

Module · 01

Smart Inbox

SMS, email, and voicemail in one queue. Only what actually needs you reaches the top.

Module · 02 · Booked Today

Calendar Automation

Auto-books via SMS or chat. Confirms 24h and 2h out. Reschedules cancellations on its own. Kills no-shows by 60%.

Replaces: front-desk scheduling labor · $40k/yr
Module · 03

CRM Co-Pilot

Every call, text, and booking in one record. The workflow flags stale follow-ups before deals ghost.

Replaces: $99/mo HubSpot + manual entry
Module · 04

Marketing Engine

Texts a review link the hour the job wraps. Pings cold leads at 30 and 60 days. Wins back the customer you forgot about in March.

Premium · Featured Module

Voice Receptionist

Answers the phone. Books the appointment on the call. Hands you a warm transfer when the caller needs a person. Texts you the summary before you check your phone. Pick the voice, tone, language, and pace — most shops have it sounding right inside an hour.

Voice
Tone
Language
Demo 00:23
Incoming (503) 555-0142 · New patient
A Alex · Front Desk

Riverside Dental. This is Alex speaking. How may I direct your call?

Pick the voice. Hear the difference.
After-hours coverage. Missed-call and voicemail paths get captured, texted, and escalated by rule.
Approved voice profile. Use a business-approved greeting and tone on the Enterprise tier.
Hot transfer. Hands the call to a human the second it needs to.
Multilingual on demand. Switch language mid-call automatically.
Sensitive-detail routing. Private details are minimized, routed, and escalated before automation handles the next step.
Text summary. Every call's outcome lands in your inbox in plain English.
The Subscription Tax

You bought a toolbox. You needed a team.

Many SMB front desks run a disconnected stack: phone, email, scheduler, CRM, reviews, automations, and reminder tools. The audit prices your exact stack before we recommend replacing or connecting anything.

Your current stack
RingCentral
Phone
$30/mo
Mailchimp
Email marketing
$50/mo
Calendly
Scheduling
$15/mo
HubSpot
CRM
$50/mo
BirdEye
Reviews
$299/mo
Receptionist tool
Call answering
$250/mo
Buffer
Social posting
$15/mo
Zapier Pro
Workflow glue
$50/mo
ActiveCampaign
SMS / automation
$70/mo
Acuity Pro
Confirmations
$50/mo
$1,079/mo

10 logins · 10 invoices · ~10 hrs/mo stitching · 0 integration

One operating layer

Proof Context

Smart Inbox · Calendar Automation · CRM Co-Pilot · Marketing Engine · Voice Receptionist, connected on day one.

$997/mo

1 login · 1 invoice · 0 stitching · all connected

Same motion: audit first, install second, measure weekly. No unsupported ROI claims.

Pricing

Three tiers. Flat install. Cancel anytime.

Every plan includes the Automated Front Desk + Missed Lead Recovery workflow, weekly performance review, and a direct line to the team that installed it. Setup is a flat $500.

Solo
$497/mo

+ $500 one-time install

  • Automated Front Desk for one location / one main line
  • Missed-call text-back and smart inbox
  • Calendar booking handoff
  • Weekly proof packet
  • Cancel anytime
Book Free Audit
Most Popular Shop
$997/mo

+ $500 one-time install

  • Everything in Solo
  • Multi-line / team inbox workflow
  • Voice receptionist escalation rules
  • CRM follow-up queue
  • Weekly owner review
Book Free Audit
Enterprise
$1,997/mo

+ $500 one-time install

  • Everything in Shop
  • Multi-location support
  • Custom workflows and integrations
  • Priority weekly reviews
  • Implementation roadmap for managers
Book Free Audit
24-hour deploy Cancel anytime No fake ROI — proof packet required
Built in Portland
Done-with-you setup
24-hour deploy
Cancel anytime
What we measure

We publish numbers we've measured, not modeled. Real pilot results live here once our first ten paying clients close a full quarter — with the methodology and per-tier specs attached, so you can audit every claim.

Instrumented from day one
Same three metrics, every install · Source attribution included
Capture
After-hours, missed-call, and voicemail-bypass recovery — measured weekly
No-show
Reminder + confirmation flow impact, measured pre/post install
Hours
Front-desk time returned to in-room work, per shift
Built here · Tested here

Most software tools chase venture-scale customers and treat small businesses as an afterthought. We started the opposite way: with Portland and Vancouver shops we know personally, running the system inside their offices for months before we opened signups.

It already knows what a Monday morning looks like at a dental office, what a Vancouver food truck does at the lunch rush, what a Beaverton HVAC dispatcher needs at 4:55 PM on a Friday. We didn't write it for the country. We hardened it for here first.

Chad Watt Founder · Proof Context
FAQ

Questions we get on every audit call.

Why is there a $500 setup fee?
It pays for the install team's time: connecting your tools, tuning the workflow to your voice and hours, training it on your actual workflows. Free trials lead to broken installs and ghosted customers. The $500 makes kickoff serious for both sides. Flat across every tier.
How long does setup actually take?
24 hours from kickoff call to a working system. Tuning runs in supervised mode for the following week. You're live, but we watch every response and refine tone, edge cases, and routing rules with you.
What's included in each tier?
Solo ($497/mo) covers one location / one main line with Automated Front Desk, missed-call text-back, smart inbox, calendar handoff, and weekly proof packet. Shop ($997/mo) adds multi-line/team workflows, voice receptionist escalation rules, and CRM follow-up queue. Enterprise ($1,997/mo) adds multi-location support, custom workflows, priority weekly reviews, and manager implementation roadmap. All tiers have a $500 setup and cancel-anytime monthly billing.
Do you offer support after install?
Weekly performance review every plan. Direct text line to the install team during business hours, response within four hours on weekdays. Enterprise gets a same-day response SLA.
How do I cancel?
One email. No contract, no exit fee, no clawback on the install. We export your data to whatever you want to migrate to. We'd rather you leave clean than stay frustrated.
Why are you local-first?
Two reasons. We can be in your office same-day for an install or a problem. That's worth more than any SLA. And we want the first 20 customers to share verticals so the system sharpens for the people coming next. If you're more than 90 minutes from Portland and we haven't opened the doors yet, we'll waitlist you and tell you when we expand.
What if my tools aren't on your list?
We integrate with most mainstream SMB tools out of the box: Google Workspace, Microsoft 365, common phone systems (RingCentral, Vonage, Dialpad), most CRMs (HubSpot, Pipedrive, Zoho, Salesforce, GoHighLevel), and major payment processors. Bring your stack to the audit call. If something exotic won't connect, we tell you up front instead of after the install.
Can I see a demo before I commit?
Yes. The free audit call ends with a live demo against a vertical close to yours. Dental office, you see the dental flow. Restaurant, you see the booking and review flow. No slide deck. The real product, answering a real call.
Methodology

How we built this — and why you can trust it.

Built by Chad Watt for the Portland and Vancouver SMBs he works with weekly — dental offices, restaurants, trades, salons, small SaaS teams. The architecture sits on public standards. The pricing fits local operating margins. The disclosures below are the parts we'd want to read if we were the ones buying.

What we built on

  • Anthropic Claude API — the foundation of every voice agent we ship. We call the API directly; no proxy abstractions in the path.
  • Model Context Protocol — Anthropic's 2024 interoperability standard. Every Proof Context integration ships as native MCP, so when the protocol matures, your install matures with it.
  • OWASP security guidance — security and automation-risk checklists for modern software deployments. We audit every install against them before go-live.
  • HIPAA Privacy Rule (45 CFR Parts 160 & 164) — healthcare-adjacent installs require a separate privacy review and conservative routing. We do not claim HIPAA compliance from a generic website workflow.
  • Stripe Connect Direct Charges — payments. Stripe is the merchant-of-record and carries the PCI obligations. Your card data never touches us.
  • Oregon Restaurant & Lodging Association context — our tier pricing is calibrated against local SMB operating margins, not Series-A SaaS comparables.

What we'll measure

Three things you can hold us to today: a $500 flat setup fee, clear weekly proof packets, and cancel-anytime monthly billing. Call-capture rates, hours saved, no-show reduction, and revenue impact get published only after they are measured from real installs, with methodology and caveats attached. We don't publish numbers we haven't measured.

Find an error? Email us.

If something on this site is wrong — a number, a claim, a broken link — email [email protected] and we fix it within a working day.

Privacy & data

We do not sell client data, ever. See our Privacy Policy and Terms of Service for the long version. CCPA and GDPR data exports available on request.

The Free Audit

Thirty minutes.You'll know where it leaks.

No deck. No sales pitch. We open your phone log, your calendar, and your inbox — and tell you what an operator like us would automate first. If we can't help, we'll tell you that too.

Book the free audit No commitment · No card · 30 minutes on Zoom
24-hour deploy from kickoff Cancel anytime — no contracts [email protected]

Stop being the receptionist.

Thirty-minute audit. We'll show you what's leaking and what to automate first.

Get started See the demo